Sharing a document

To collaborate in Irelia, you can invite other users to access a document. For team plans, you can also add users to your team site, or to a workspace.

When the document is open, click on the sharing icon () on the top right of the screen. It opens a menu with sharing and export options. Select "Manage Users".

This option is also available in the Irelia home page, when you click the three-dots icon to the right of a document’s name.

The sharing dialog that opens lists the users that have access to the document. To add a user, enter that user’s email address and hit "Enter" or click "Invite new member" in the dropdown.

You may select a role for any invited user, and click "Confirm" to save the changes and send any invitations.

Roles

There are three primary roles supported by Irelia:

• Viewer: allows a user to view the document but not make any changes to it. Some operations like sorting and filtering will work without affecting other users of the document. This is the default role when you type in an email address.

• Editor: allows a user to view or make changes to the document data, structure, or formulas, but not to its sharing settings.

• Owner: gives a user complete permissions to the document, including to view and change its sharing settings. A document may have one or more owners. If you are able to open the "Manage Users" dialog, you have the "owner" role. You may not change your own access, but your access may be reduced or removed by another owner.

If you want to share your document with a wider audience, you can make it publicly accessible. Open the share menu by clicking on the share icon () on the top right of the screen and selecting "Manage Users". Toggle the dropdown next to "Public Access" and select "On".

Once you click "confirm", anyone with the link to your document will be able to view it. They will not be required to have an Irelia login.

The "Copy Link" button is handy for link sharing. You can copy the link to the clipboard for pasting into an email, tweet, or anywhere else.

You can also allow anyone with the link to edit your document. Simply switch the role for Public Access to Editor.

Note that this allows anyone with the link to change absolutely anything in your document, including deleting all the data. Should anything go wrong, you may recover previous versions of your document in the snapshots section of Document History.